MQHYA December 2021 News
Hey everyone! I can’t believe I am writing a newsletter for December already! It has been such a fun year getting to share my passion for horses with you all! I can wait to share a few exciting things that we have coming up.
Annual MQHA Convention and Awards Banquet:
Please join us on January 14-16, 2022, at Margaritaville Lake Resort at the Lake of the Ozarks to celebrate all of the accomplishments of the 2021 show season! This is going to be an event you won’t want to miss!
Here’s what you can look forward to at the MQHA Convention:
MQHYA Social: Friday, January 14 at 6:00pm
MQHYA Parent Meeting: Saturday, January 15 at 8:30am
MQHYA Youth Meeting & Officer Election: Saturday, January 15 at 9:30am
MQHYA Lunch & Team Building Activity: Immediately following our youth meeting
We’ll be sure to share more details for these meetings in our January newsletter!
Officer Elections:
During our Youth Meeting, we will elect our 2022 officers and directors! Please see the description of the positions below. Be thinking about if you would be interested in running for any of these positions. If you are interested in attending the Youth Excellence Seminar (Y.E.S.) next summer; delegate spots will be given to the officers and directors first. So, if that interests you, be sure to run for an officer or director position!
PRESIDENT: The President shall preside over all regular and special meetings, and perform such other duties as usually attached to the office. He/she shall conduct all meetings according to parliamentary procedures. Duties include representing the Association to the MQHA Board of Directors, solicit corporate sponsorships, oversee the AQHYA World Show and Congress teams, and oversee the other officers. The President will write a monthly newsletter that will be distributed to the youth membership via email, and on the MQHA website. This letter is due on the 1st day of each month. This needs to be emailed to the youth advisor for proofing. When the letter is complete, the youth advisor will email it to the membership by the 10th of each month.
*Any other officer with information that needs to be included in the monthly e-mail needs to have their proof to the youth advisor by the 1st of each month. This would include any news, fundraising flyers, fun class flyers, etc. It will then be included in the monthly email.
VICE-PRESIDENT: The Vice-President shall perform the duties of the President when the President cannot do so. Fundraising activities will be planned and carried out through the office of the Vice-President. It is the responsibility of the Vice-President to take care of scheduling, planning, running, etc. the fundraisers and/or tracking the sponsorships and follow-up sponsorship receipts. He/she will work closely with the four Directors at Large.
REPORTER: The Reporter shall be responsible for taking pictures throughout the show season and making a scrapbook for entry at the Youth World Championship Show. It is also the Reporters responsibility to reach out to youth members and write a monthly ‘Youth Spotlight’ article to be shared via email as well on the MQHA website and MQHYA Facebook page. He/she will also help with finding ways to keep our members more informed on our website and Facebook page.
EXECUTIVE DIRECTOR – SOCIAL CHAIR: This Executive Director will be in charge of social events, including the annual MQHA banquet and organizing year-end awards, as well as World Show and NYATT team prizes. He/she will work closely with the Reporter to be sure the MQHYA Facebook page and webpage stay current, fun and relevant.
EXECUTIVE DIRECTOR – MEMBERSHIP CHAIR: This Executive Director shall be responsible for implementing all Association activities, subject to the authority of the Directors at Large. This person shall keep minutes of all meetings. He/she will also be in charge of the membership committee and keep an ongoing current membership list. The four Directors at Large will be your committee members and the committee will work to develop ways to increase members and better serve our current members.
DIRECTORS AT LARGE (4): The Directors at Large are the four members of the “fun” committee! Their goal shall be to find ways to increase membership of MQHYA. These members will contact local regional open show circuits and 4-H/FFA groups regarding the benefits of becoming MQHYA members. Directors will also work together to bring more fun to our weekend horseshows! Directors may decide to develop a schedule of fun classes to be held at each show. Together, directors would need to plan the event, from start to finish. This includes contacting and getting approval from the show managers. Directors would design flyers for each show to be included in the monthly email. Directors could reach out to members and ask them to help with making signs to be put up at the show. Remember, you would need to give plenty of notice to those individuals to make sure they have time to make the posters!
The Directors at Large, along with the Executive Director – Membership Chair will need to come up with a list of perks that you receive as a member. Directors at Large are responsible for getting to know all the youth at our shows. Try to introduce yourselves to anyone new. We want everyone to feel like they are a part of our organization!
It has been a fantastic year for MQHYA! However, it is never too late to get involved. Through various fundraisers and events, we can always use volunteers! Always feel free to contact Cara or myself if you have any questions, ideas, or concerns. Please be sure to bring your new ideas to our meeting next month!
Sincerely,
Abby Eddy
President, Missouri Quarter Horse Youth Association
abbyloueddy@icloud.com
573.268.2782.
________________________________________
Cara Harmon
Youth Advisor, Missouri Quarter Horse Youth Association
caramharmon@gmail.com
573.999.4454
Be sure to “like” MQHYA’s Facebook page (Missouri Quarter Horse Youth Association) to stay up to date between newsletters. We share a lot of important information and reminders on this page.